Earlier, Businesses spent hours in manual processes for tracking expenses, balancing ledgers, and preparing tax returns. Today, the accounting world changed. According to an ACCA report, more than 50% of C-level executives predicted that advanced automated accounting systems would change the industry. By 2020, Forbes confirmed that tasks like payroll and auditing would be fully automated.
Today, businesses need authenticity, speed, and real-time insights to stay competitive. This is where QuickBooks and Zoho come to light. Both platforms provide powerful financial management tools and techniques, but how do you decide which is better Zoho Books or QuickBooks?
Choosing the right accounting software can improve your financial activity. In this article we will Compare QuickBooks and Zoho books, exploring their key differences and pricing..
Zoho Books vs QuickBooks: Key Differences
There are several key differences between QuickBooks and Zoho Book. Let’s look at it:
1. Invoicing
Zoho Books Invoicing Features
- Zoho Books provides outstanding invoicing experience with 15+ pre-developed templates, allowing businesses to design professional invoices that reflect their corporate identity.
- These templates are fully changeable, ensuring every detail—from colors to logos—matches perfectly with your company’s image.
- One standout feature is the ability to automate repeated invoices, saving crucial time for businesses handling subscriptions or long-term clients.
- Zoho Books also supports advance invoices, providing adaptability in billing.
- Additionally, the platform encrypts all PDF invoices, enhancing security and reducing the risk of data breaches.
- Zoho Books is particularly appealing for small businesses, as its free plan allows up to 1,000 free invoices annually—an option not available in QuickBooks.
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QuickBooks Invoicing Features
- QuickBooks creates smooth, professional invoices with six fully customizable templates.
- It makes invoicing easy by allowing users to send invoices through multiple channels, such as email, Phone calls, and SMS.
- A key feature is the option to insert payment links directly into invoices, allowing clients to pay via bank transfers or gateways.
- This not only improves the customer experience but also advances payment collection.
- Zoho Books and QuickBooks support automated invoicing, ensuring timely billing for repeated services.
2. Payroll
Zoho Books Payroll Features
- QuickBooks and Zoho Books do not include a built-in payroll management solution.
- However, it provides integration support for platforms like Zoho Payroll, allowing businesses to handle employee management smoothly through external tools.
- For Zoho Payroll, the platform provides a 14-day free trial, allowing users to explore and understand its full functionality before committing.
- Zoho Book provides flexible, reliable payroll solutions to fulfill their business needs.
QuickBooks Payroll Features
- QuickBooks provides a productive payroll management system designed to update employee management and provide smooth business operations.
- This feature is available at an additional cost above the standard subscription, making it a premium for businesses.
- With QuickBooks payroll, organizations can easily calculate employee salary, manage deductions, taxes, and handle other payroll-related processes easily.
- It’s a complete solution that helps companies with timely and accurate compensation, simplifying complex payroll operations.
3. Reporting
Zoho Books Reporting Features
- Zoho Books provides a solid reporting framework with 50+ pre-developed reports covering important financial data.
- While it provides fewer reports compared to QuickBooks, Zoho Books emphasizes simplicity and ease, making it a great choice for small to medium-sized businesses.
- The platform supports custom report creation, allowing users to adjust reports to their unique needs, and ensuring critical data is easily accessible.
- Zoho Books provides real-time data insights, allowing businesses to stay updated on their financial status without complexity.
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QuickBooks Reporting Features
- QuickBooks provides a powerful reporting system, featuring over 70+ customizable reports.
- Users can generate detailed reports on any financial work.
- The platform allows businesses to customize reports by filtering data, adding specific metrics, and scheduling automated reports as per trend.
- QuickBooks' thorough reporting capabilities make it perfect for larger businesses or those needing deeper financial knowledge to guide strategic decisions.
4. Integrations
Zoho Books Integration Features
- Zoho Books provides a more focused integration ecosystem, particularly suited for businesses already using Zoho’s suite of products like Zoho CRM, Zoho People, Zoho Workplace, and Zoho Mail.
- Though it supports fewer third-party apps compared to QuickBooks, it provides smooth integration within the Zoho ecosystem, promoting a unified user experience.
- Zoho Books supports third-party integrations of famous platforms like Stripe, PayPal, and G Suite, providing important business needs.
- Zoho Books' integration strategy is perfect for businesses prioritizing a unified ecosystem with simple, easy-to-manage connections.
Read More: How to Integrate Email with Zoho CRM
QuickBooks Integration Features
- QuickBooks provides powerful integration capabilities, supporting over 600+ applications, including both self-developed and third-party tools available in the QuickBooks app store.
- Businesses can boost their platform’s functionality by connecting with popular third-party and Self-developed apps.
- The platform's API integration services allow for custom integrations adapted to unique business needs, making it perfect for companies that need a flexible and adaptable solution.
- QuickBooks’ thorough integrations make it a preferable choice for businesses looking to focus operations across multiple platforms.
5. Customer Support
Zoho Books Customer Support
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Zoho Books provides excellent customer support through email, messages, and phone calls.
- The platform provides a well-organized FAQ page for customers to resolve queries immediately without contacting direct support.
- Zoho Books provides strong support during business hours, but businesses that need constant assistance may find QuickBooks' 24/7 service more suitable.
- Zoho Books still maintains a strong customer support presence but provides more limited availability compared to QuickBooks.
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QuickBooks Customer Support
- QuickBooks provides 24/7 live support, ensuring that users can access assistance at any time.
- Customer Support is available for multiple channels like phone calls, Messages, and email.
- The platform also features a thorough FAQ page that allows customers to troubleshoot common problems independently, reducing the need for direct support.
- QuickBooks' round-the-clock support and variety of channels make it a flexible choice for businesses that need continuous assistance.
6. Smartphone Application
Zoho Books Smartphone Application
- Zoho Books’ smartphone app also supports iOS and Android, providing important accounting functions like invoice creation, expense tracking, and real-time reporting.
- Zoho Books apart from its additional support for Windows tablets and Kindle devices, makes it a more versatile option for users across multiple platforms.
- This flexibility allows businesses to access and manage their financials on a wider range of devices, ensuring broader accessibility.
- Zoho Books app provides an edge for businesses using non-traditional devices, giving it a distinct advantage over QuickBooks in terms of cross-platform support.
QuickBooks Smartphone Application
- QuickBooks provides a powerful smartphone application for iOS and Android users so that they can instantly access accounting work.
- The app allows users to create invoices, payroll, track spending, and inspect reports from anywhere.
- However, QuickBooks' app is only available for iOS and Android, leaving out some other platforms for users who prefer different operating systems.
- QuickBooks’ app is user-friendly but may not be ideal for mobile OS options.
7. Training
Zoho Books Training
- Zoho Books provides multiple ways of training materials, including video training sessions, webinars, live online sessions, and an online library.
- Zoho Books provides online training and additionally gives face-to-face training sessions, which are not available with QuickBooks.
- This face-to-face training option makes Zoho Books a choice for businesses that prefer direct guidance from experts.
- Zoho Books’ combination of online and in-person training ensures that users have all learning styles.
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QuickBooks Training
- QuickBooks provides a wide range of training materials to help users get familiar with the platform.
- QuickBooks provides video training Sessions, webinars, live online Sessions, and complete text materials so users understand the full capabilities of the software.
- QuickBooks’ online resources are available for users at convenience making it easy to learn at their own pace.
- However, QuickBooks needs in-person training options, limiting hands-on learning opportunities for those who prefer direct, face-to-face interaction.
8. Ease of Use
Zoho Books Ease of Use
- Zoho Books’ User-friendly interface with an intuitive design, makes navigation smooth for beginners and professionals.
- The powerful dashboard presents important financial data like cash flow, profit & loss, and expenses in one place.
- The left menu is used to access various modules, making it easy to switch between tasks.
- Zoho Books provides a clean layout, but some users might find the data placement and interpretation less straightforward compared to QuickBooks.
QuickBooks Ease of Use
- Simple and clean interface designed for smooth navigation and accessibility.
- The dashboard displays key financial information like cash flow, profit and loss, and spending, a clear overview of your business's financial overview.
- The left menu structure makes switching between different functions quick and easy.
- The data on QuickBooks’ dashboard is more intuitive and easier to interpret, giving it an edge over Zoho Books for users who prefer a more straightforward view.
Zoho books vs QuickBooks Online: Pricing
Zoho Books Pricing
- Membership Plans: Zoho Books gives monthly and yearly subscription plan options for the users.
- Cost-effective Plans: Starting from $20 per month to $70 per month. There are Standard plan to premium plans provided in Zoho Book.
- Key Features Across All Plans: Key features such as client portal, advance invoices, and automated payment notifications are available across all plans.
- Free Trial: Zoho Books also provides a free trial with limited features and 2 weeks free trial for users to explore all the advanced functionalities.
Quick Books Pricing
- Three Subscription Tiers:QuickBooks offers three plans: Easy Start, Essential, plus, starting from $20 per month up to $60 per month.
- Advanced Features: The most expensive plan, QuickBooks Plus, includes additional tools like inventory tracking, project profitability tracking, and more.
- Standard Features for All Plans: QuickBooks and Zoho include important features like several bank account support and automatic transaction categorization in all plans.
- 30-day Trial:QuickBooks provides a one-month free trial, allowing users to explore its features before subscription.
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When to choose Zoho Books and QuickBooks?
Zoho Books
- Small Business: If you run a small business or a startup, Zoho Books provides a forever-free plan that is perfect for businesses just getting started.
- Cost-effective Businesses: Zoho Books are more affordable than QuickBooks Online, making it perfect for companies who are looking for a cost-effective accounting solution.
- Customizable & Flexible Plans: With transparent pricing plans, you can choose any plan as per your business needs, and the 14-day free trial lets you explore the platform before making any commitments.
- Simple Invoicing & Client Management: Zoho Books is great if your invoicing requirements are simple and user-friendly features like client portals and automated invoicing.
- Zoho Product Users: If you're already using Zoho's suite of products, Zoho Books smoothly integrates with Zoho CRM, Zoho Payroll, and others, creating a unified ecosystem.
- Limited Need for Advanced Features: Choose Zoho Books if you don’t need advanced payroll or inventory management tools but integrate third-party services when needed.
QuickBooks
- Larger Businesses or Expansion: QuickBooks Online is ideal for businesses that have expanded basic accounting tools and need advanced features such as inventory tracking and project efficiency.
- Complete Accounting Needs: If your business requires automatic sales tax calculation, payroll, and other difficult accounting functions, QuickBooks Online has integral tools.
- Accountant Preference: QuickBooks is an ideal platform for accountants and bookkeepers.
- Unlimited User Access: If you expect multiple users on the platform, QuickBooks allows up to 25 users even on its most expensive plan, which is a good choice for larger teams.
- Complex Reporting: For businesses that require 80+ reports and detailed financial insights, QuickBooks provides a powerful suite of reporting tools.
- Access to Nationwide Payroll: If you're looking for payroll management across all 50 states, QuickBooks Online’s payroll feature is available nationwide, convenience and compliance.
Conclusion
In conclusion, Zoho Books and QuickBooks provide powerful accounting solutions but give different business needs. Zoho Books is perfect for small businesses and startups, an affordable, user-friendly platform with smooth integrations, especially for companies already using other Zoho products.
QuickBooks provides advanced features, complete reporting, and payroll support, making perfect choice for larger businesses and accounting professionals who require more difficult tools.
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FAQs
1. Zoho Books integrates with third-party apps as well as QuickBooks.
Zoho Books supports integrations with Zoho’s ecosystem and select third-party apps, but QuickBooks provides a wider range of integrations with over 650+ apps, making it more flexible for complex needs.
2. Does Zoho Books or QuickBooks offer better reporting features?
QuickBooks provides more than 80 customizable reports and Zoho Books 50+ reports. Its advanced analytics make it ideal for businesses needing in-depth financial insights.
3. Can I migrate from QuickBooks to Zoho Books or vice versa?
Both platforms provide migration tools to help users transfer data, ensuring a smooth transition between the two accounting systems.
4. Are Zoho Books appropriate for medium or large enterprises?
Zoho Books is b for small to medium-sized businesses. Larger enterprises may choose QuickBooks for its adaptability and advanced features.
5. Which platform is better for international businesses?
QuickBooks provides stronger multi-currency support and automatic tax calculations, making it better suited for international operations compared to Zoho Books.
6. Do Zoho Books and QuickBooks provide mobile apps?
Yes, both provide mobile apps for Android and iOS. Zoho Books also supports Windows tablets and Kindle devices, with broader accessibility.
