In the past, managing payroll manually was lengthy, error-prone, and stressful for businesses. But today, integrating payroll software with QuickBooks simplifies processes, improves calculation accuracy, and follows industry rules and regulations.
Payroll software is a growing industry, valued at $4.7 billion globally. Businesses increasingly depend on uninterrupted payroll solutions to modernize operations. Integrations with QuickBooks enhance efficiency, eliminating data entry errors.
This blog explores the top payroll software that integrates with QuickBooks online. From automated tax filings to direct deposits, these tools simplify payroll management.
Top 21 Payroll Software that Integrates with QuickBooks
There are 21 Payroll Software that integrates with QuickBooks desktop. Let’s look at it:
1) Gusto Payroll
- Gusto runs payroll, calculates taxes, and processes direct deposits.
- This integration benefits Management and includes health insurance, 401(k) plans, and employee perks.
- It automatically fills taxes and handles federal, state, and local payroll taxes.
- Employee Onboarding simplifies setup with e-forms, direct deposit, and offer letters by Gusto Payroll.
- Time Tracking allows employees to log hours and managers to approve timesheets.
- Compliance Support ensures loyalty to labor laws and tax regulations with payroll Integration.
- Integrations work seamlessly with QuickBooks, Xero, and time-tracking apps.
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Gusto Payroll Pricing and Plans
- Simple Plan:$40/month + $6 per employee/month – Ideal for small businesses needing basic payroll processing.
- Plus Plan:$80/month + $12 per employee/month. It includes advanced payroll, tax compliance, and hiring tools.
- Premium Plan:$180/month + $22 per employee/month – Best for larger teams with dedicated support and HR features.
- Active Users:300,000+ users as of 2024.
2) QuickBooks Payroll
- Quickbooks payroll integration upgrades payroll on schedule, reducing manual work and errors.
- It automatically calculates, files, and pays federal, state, and local taxes.
- Direct Deposit provides deposits on the next day and the same day for faster employee payments.
- This integration benefits employees with health insurance, retirement plans, and other perks.
- Time Tracking Syncs employee hours with QuickBooks Time for accurate payroll processing.
- Customizable Payroll plan upgrades with business needs, from self-service to full-service payroll.
- Mobile Access allows payroll management anytime, anywhere via the QuickBooks mobile app.
QuickBooks Payroll Pricing and Plans
- Core + QuickBooks Simple:$75/month + $6 per employee – Basic payroll and tax filing.
- Core + QuickBooks Essentials:$105/month + $6 per employee, including additional reporting and features.
- Premium + QuickBooks Plus:$170/month + $8 per employee provides Advanced payroll tools and HR support.
- Active Users:Over 25,301 companies use QuickBooks Payroll, mainly in the U.S., Canada, and the U.K.
3) Paychex Flex
- Paychex Flex is Simple for small businesses, but pricing can be complex with add-ons.
- This payroll integration handles state and local tax filing, new hire reporting, and labor law posters.
- This integration automatically calculates, files, and pays payroll taxes for businesses.
- Time Tracking is not included but is available as an add-on via Paychex Flex Time.
- Custom reports are in the Pro plan, while basic plans have limited analytics.
- Paychex Flex runs a payroll with a direct deposit or printed checks option.
- This integration pays contractors via direct deposit or check, with portal access for payment information.
- It tracks attendance, mileage, and hours via Paychex Flex Time (extra cost).
- Taxes and Compliance ensure automatic tax calculations, filings, and labor compliance support.
Paychex Flex Pricing Plans
- Paychex Flex® Select:Pricing is available upon request and customized for small to mid-sized businesses.
- Paychex Flex® Pro:Custom pricing based on business needs, includes advanced payroll and HR features.
- Paychex Flex® Enterprise:Quote-based pricing for large businesses with complex payroll and compliance requirements.
- Active Users:Paychex Flex serves 2.5 million daily users, totaling 16.5 million sessions per month.
4) ADP WorkForce Now
- ADP WorkForce Now upgrades payroll processing, tax calculations, and filings to ensure authenticity.
- This payroll integration provides tools for managing employee data, benefits, and onboarding.
- It tracks employee hours and syncs with payroll for seamless payments.
- This Integration handles employee perks like health insurance, 401(k), and other incentives.
- Talent Management includes hiring, performance reviews, and employee development features with ADP WorkForce.
- Custom Reporting provides workforce analytics and business insights through advanced reports.
- ADP QuickBooks Integration Supports custom integration with QuickBooks Online via "Run Powered by ADP."
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ADP WorkForce Now Pricing Plans
- Pricing:Custom pricing is based on business needs; no fixed rates are available.
- Account:No free trial; requires an account for access.
- Active User:ADP serves over 1 million clients worldwide across 140+ countries.
5) Rippling Payroll
- Rippling Payroll upgrades payroll processing, tax filings, and compliance across the U.S. and internationally.
- HR Management handles employee data, onboarding, offboarding, benefits, and performance tracking in one system.
- IT Management manages employee devices, software, and apps like Slack, Google Workspace, and Office 365 with Rippling Payroll.
- This Payroll Integration simplifies employee benefits like health insurance, 401(k) plans, and worker’s compensation.
- Integration tracks work hours, syncs with payroll, and manages PTO and employee scheduling.
- Rippling Payroll controls employee access to company tools and applications for smooth onboarding/offboarding.
Rippling Payroll Pricing Plans
- Pricing:Custom pricing is available upon request.
- Account:No self-signup; users must schedule a 30-minute demo for access.
6) Justworks Payroll
- Justworks Payroll upgrades Payroll processes like calculating taxes and managing direct deposits.
- This Payroll Integration provides health insurance, 401(k) plans, and wellness perks.
- It automatically handles federal, state, and local payroll tax compliance.
- Employee Onboarding simplifies hiring with digital forms, letters, and direct deposit set up with Justworks Payroll.
- Time Tracking allows employees to log hours and sync with payroll for accurate payments.
- Compliance Support ensures businesses stay compliant with labor laws and tax regulations.
- Integrations connect seamlessly with QuickBooks, accounting tools, and HR software.
Justworks Payroll Pricing and Plans
- Basic Plan:$59/month + $8 per employee/month – Covers payroll, tax filings, and compliance support.
- Plus Plan:$99/month + $12 per employee/month. It includes benefits management and HR tools.
- Premium Plan:Custom pricing – Ideal for large businesses needing full-service HR support.
- Active Users:200,000+ as of 2024.
7) Patriot Software
- Multiple Pay Rates and Frequencies allow businesses to manage different pay structures and schedules with Patriot Software.
- Patriot Software provides uninterrupted payment processing for employees and contractors with self-service portals.
- Real-Time Pay Adjustments make it easy to modify wages, deductions and benefits easily with payroll Integration.
- Cost Allocations provide department-specific payroll cost tracking for improved budgeting and financial insights.
- This Payroll Integration provides mobile Accessibility and allows business owners to manage payroll from anywhere with a user-friendly interface.
- Tax Filing provides optional automated tax filing, including 1099 e-filing and year-end tax reports.
Patriot Software Payroll Pricing and Plans
- Basic Payroll:$17/month + $4 per employee/month – Ideal for businesses handling their own tax filings.
- Full-Service Payroll:$37/month + $4 per employee/month – Includes automatic tax filing and deposits.
- Active Users:250,000+ as of 2024.
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8) OnPay Payroll
- OnPay Payroll upgraded Payroll processes like calculating taxes and managing direct deposits for employees and contractors.
- This Payroll Integration provides health insurance, 401(k) plans, and worker’s compensation.
- Tax Filing naturally handles federal, state, and local payroll tax filings, ensuring compliance.
- This Integration provides employee Onboarding including digital offer letters, direct deposit setup, and paperless onboarding forms.
- Time Tracking syncs with payroll to ensure accurate employee work hours and PTO calculations.
- Compliance Support manages new hire reporting, tax filings, and labor law compliance with OnPay Payroll.
- OnPay Integrations connect with QuickBooks, Xero, time-tracking apps, and HR tools for a streamlined workflow.
OnPay Payroll Pricing and Plans
- Flat Rate Plan:$40/month + $6 per employee/month including full-service payroll, income tax assessment, and Human Resources tools.
- Active Users:100,000+ as of 2024.
9) Xero Payroll
- Xero Payroll upgrades Payroll processes like employee salaries, tax calculations, and direct deposits.
- Tax Filing manages payroll taxes, retirement funds, and year-end filings for compliance.
- Employee Onboarding allows digital contracts, e-signatures, and paperless employee setup with Xero Payroll.
- This Integration allows employees to log hours, manage leave, and track overtime.
- This Integration provides upgraded pension contributions and compliance with labor laws.
- Compliance Support ensures payroll meets local tax laws and provides automated reports.
- Integrations connect with Xero accounting, HR, and third-party time-tracking apps for productivity.
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Xero Payroll Pricing and Plans
- Starter Plan:$29/month – Supports up to 4 employees, including payroll and tax filing.
- Standard Plan:$59/month – Covers unlimited employees with advanced payroll and compliance tools.
- Premium Plan:Custom pricing – Includes additional HR features and multi-state payroll support.
- Active Users:3+ million businesses use Xero, with a growing number relying on its payroll features.
10) APS Payroll
- APS Payroll is a cloud-based payroll and HR solution designed for small to mid-sized businesses that provides upgradation and compliance support.
- Automated Payroll simplifies payroll processing with tax calculations, direct deposits, and paycheck generation.
- Employee Self-Service allows employees to view pay stubs, update details, and manage benefits online.
- Time Tracking integrates with payroll to track employee hours, overtime, and paid time off.
- Tax Compliance ensures automatic tax calculations and filings at federal, state, and local levels with APS Payroll.
- This Integration simplifies employee onboarding, performance tracking, and document management.
- APS Payroll helps manage health insurance, retirement plans, and other employee perks.
- Mobile Accessibility enables payroll management and employee self-service access from anywhere with APS Payroll.
- Integrations connect seamlessly with QuickBooks, accounting platforms, and time-tracking tools.
APS Payroll Pricing and Plans
- Pricing:Custom pricing based on business size and needs–requires a quote request.
- Active Users:Used by thousands of small and mid-sized businesses across various industries.
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11) Paylocity
- This Integration upgraded Payroll processes payroll with tax calculations, direct deposits, and compliance support.
- Employee Self-Service allows employees to access pay stubs, request time off, and update personal details at Paylocity.
- Time Tracking integrates with payroll to capture work hours, manage overtime, and track attendance.
- Tax Compliance upgrades payroll tax filings at federal, state, and local levels to ensure accuracy.
- This Payroll Integration supports employee onboarding, benefits administration, and performance tracking.
- Custom Reporting provides advanced workforce analytics and payroll insights for better decision-making.
- Mobile Accessibility enables payroll processing and HR management through an intuitive mobile app.
- Integrations connect seamlessly with QuickBooks, accounting platforms, and time-tracking tools.
Paylocity Pricing and Plans
- Pricing:Custom pricing based on company size and requirements–requires a quote request.
- Active Users:Over 33,000 businesses use Paylocity for payroll and workforce management.
12) Dayforce Powerpay
- This Integration upgrades Payroll and ensures accurate payroll processing with automated tax calculations and direct deposits.
- Dayforce Powerpay allows employees to access pay stubs, tax forms, and update personal information online.
- This allows businesses to make instant payroll changes and see updates in actual time.
- Payroll Integration manages federal and provincial tax filings, ensuring businesses meet Canadian payroll regulations.
- Dayforce Powerpay integrates with payroll to track employee hours, overtime, and paid time off.
- This Payroll Integration helps administer employee benefits, including health insurance and retirement plans.
- Mobile Access allows business owners to run payroll, approve time off, and manage tasks from anywhere with Dayforce Powerpay.
- Integrations connect with QuickBooks and other accounting software for uninterrupted financial management.
Dayforce Powerpay Pricing and Plans
- Pricing:Custom pricing based on business size and needs–requires a quote request.
- Active Users:Used by thousands of Canadian businesses, particularly small and mid-sized enterprises.
13) Wagepoint
- Wagepoint is a simple, cloud-based payroll solution designed for small businesses to upgrade payroll processing and tax compliance.
- This Integration upgrades Payroll and runs payroll with direct deposit and tax calculations for employees and contractors.
- Tax Filing naturally calculates, deducts, and remits federal, state, and local payroll taxes with this Integration.
- Wagepoint provides employees with access to pay stubs, tax forms, and direct deposit setups.
- Multiple Pay Rates and Frequencies allow businesses to manage different employee payment structures with this Payroll Integration.
- This Payroll Integration provides easy payments for freelancers and contractors with tax form generation.
- Time Tracking integrates with payroll to track employee hours and manage overtime.
- Industry Regulations Support adherence to payroll tax laws and year-end reporting.
- These Integrations work smoothly with accounting tools like QuickBooks and Xero.
- Mobile Accessibility enables payroll management from any device with a user-friendly interface.
Wagepoint Payroll Pricing and Plans
- Basic Payroll:$20/month + $2 per employee/month, Ideal for small businesses managing payroll and taxes.
- Full-Service Payroll:Custom pricing based on business needs, including automatic tax remittances.
- Active Users:Over 20,000 small businesses use Wagepoint for payroll processing.
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14) Factorial
- This Integration simplifies payroll processing with tax calculations, discounts, and direct deposits.
- It centralizes employee data, contracts, and performance tracking in one platform.
- Time Tracking allows employees to clock in and out, track hours, and manage overtime with Factorial.
- Factorial upgrades hiring processes, including document management and e-signatures.
- This Payroll Integration helps manage employee benefits like health insurance, vacation policies, and bonuses.
- Document Management securely stores contracts, payroll documents, and compliance records with Payroll Integration.
- This Integration automates leave requests, approvals, and absence tracking.
- This Integration Support ensures businesses stay compliant with labor laws and payroll regulations.
- Integrations connect with accounting and payroll tools like QuickBooks and other third-party software.
- Mobile Accessibility provides access to payroll and HR features through a mobile-friendly interface with Factorial.
Factorial Payroll Pricing and Plans
- Starter Plan:Custom pricing based on business size and needs – Ideal for small businesses managing HR and payroll.
- Business Plan:Custom pricing for mid-sized businesses with advanced HR features and automation.
- Enterprise Plan:Tailored pricing for large organizations with dedicated support and integrations.
- Active Users:Over 8,000 companies worldwide use Factorial for payroll and HR management.
15) isolved
- isolved is a cloud-based human capital management platform that provides payroll, HR, and workforce management solutions for small to mid-sized businesses.
- It upgrades Payroll processes payroll with built-in tax calculations, direct deposits, and compliance support.
- Time and Attendance tracking employee work hours, overtime, and PTO with automated scheduling with isolved.
- This Integration centralizes employee records, onboarding, and performance tracking in one platform.
- It manages health insurance, 401(k) plans, and other employee perks.
- Compliance Support ensures businesses adhere to labor laws, tax regulations, and ACA requirements with Payroll Integration.
- This Payroll Integration allows employees to access pay stubs, tax forms, and benefits through a self-service portal.
- isolved supports recruiting, applicant tracking, and employee development.
- Mobile Accessibility allows employees and managers to handle HR and payroll tasks via a mobile-friendly interface with this payroll Integration.
- Integrations connect seamlessly with accounting, time-tracking, and third-party payroll tools.
isolved Payroll Pricing and Plans
- Core Plan:Custom pricing – Includes payroll, tax compliance, and HR features for small businesses.
- Advanced Plan:Custom pricing – Adds time tracking, performance management, and benefits administration.
- Enterprise Plan:Custom pricing – Includes all features with advanced workforce analytics and integrations.
- Active Users:Over 5 million employees are managed through isolved’s platform across various industries.
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16) Sure Payroll
- SurePayroll is a cloud-based payroll solution designed for small businesses, that presents upgraded payroll processing, tax filing, and compliance support.
- This Integration upgrades Payroll processes with direct deposit, tax calculations, and compliance checks.
- It automatically handles federal, state, and local payroll tax filings, including year-end W-2 and 1099 forms.
- Multiple Pay Rates and Schedules allow businesses to manage different pay structures, including hourly, salary, and contractor payments with SurePayroll.
- This Payroll Integration Support provides labor law compliance, new hire reporting, and access to HR resources.
- Time Tracking integrates with payroll for accurate work-hour calculations, PTO tracking, and overtime management.
- SurePayroll allows employees to access pay stubs, tax forms, and update personal information online.
- Mobile Accessibility enables payroll processing and management from anywhere with an intuitive mobile interface with this Integration.
- Integrations connect with QuickBooks, Xero, and other accounting software for seamless payroll management.
SurePayroll Pricing and Plans
- Self-Service Plan:Starts at $19.99/month + $4 per employee – Includes payroll processing but requires businesses to handle tax payments.
- Full-Service Plan:Starts at $29.99/month + $5 per employee – Includes automated tax filings and year-end reporting.
- Active Users:Over 100,000 small businesses use SurePayroll for payroll and tax services.
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17) Netchex
- Netchex is a cloud-based payroll and HR solution designed for businesses of all sizes, upgraded payroll processing, tax compliance, and workforce management tools.
- This Payroll ensures accurate payroll processing with direct deposits, tax calculations, and compliance updates.
- It automatically handles federal, state, and local tax filings, including year-end reporting with W-2s and 1099s.
- businesses manage different pay structures, including salaried, hourly, and contractor payments with Netchex.
- Netchex supports tracking employee hours, PTO, and overtime to ensure accurate payments.
- This Payroll Integration simplifies employee benefits management, including health insurance, and other benefits.
- Payroll integration gives employees access to pay stubs, tax documents, direct deposit updates, and benefits enrollment.
- Netchex allows payroll and HR management on the go with a user-friendly mobile platform.
- Businesses assist with labor law compliance, ACA reporting, and new hire reporting.
- Integrations seamlessly connect with accounting, HR, and time-tracking software like QuickBooks and Xero.
Netchex Pricing and Plans
- Pricing:Custom pricing is available upon request based on business size and service needs.
- Active Users:Over 5,000 businesses use Netchex for payroll and HR solutions.
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18) Payroll Mate
- This Integration of Multiple Pay Rates and Frequencies supports salaried, hourly, and contractor payments with custom pay schedules.
- Tax Filing includes government, state, and local tax calculations, along with support for year-end tax forms with Payroll Mate.
- This Payroll Integration allows businesses to pay employees securely and successfully through digital payments.
- The integration provides print payroll checks directly from the software with customizable templates.
- Deductions and Benefits Management allows users to set up pre-tax and post-tax deductions, including health insurance with Payroll Mate.
- Payroll Reports generate detailed salary overviews, tax reports, and employee income statements.
- This Integration manages payroll for different companies within a single software license.
- QuickBooks Integration syncs payroll data with QuickBooks for seamless accounting management.
- Mobile Accessibility provides on-the-go payroll management with a user-friendly interface.
Payroll Mate Pricing and Plans
- Standard Plan:$149 per year – Supports up to 10 companies with unlimited employees, tax filings, and paycheck printing.
- Active Users:Thousands of small and medium-sized businesses use Payroll Mate for payroll management.
19) PrimePay
- PrimePay upgrades payroll tax calculations and filings at the federal, state, and local levels.
- The Integration provides Direct Deposit, Check Printing, and flexible payment options for employees.
- Time and Attendance integrates with payroll to track employee hours, overtime, and paid time off with PrimePay.
- This Payroll Integration manages health insurance, retirement plans, and other employee perks.
- PrimePay ensures adherence to labor laws, ACA requirements, and tax regulations with this payroll Integration.
- Onboarding and Employee Self-Service simplify hiring with digital forms, direct deposit setup, and payroll document access with Integration.
- Integrations work with popular accounting, HR, and time-tracking software for seamless payroll management.
- Mobile Accessibility allows employers and employees to access payroll and HR tools from anywhere.
PrimePay Pricing and Plans
- Pricing:Custom pricing based on business size and payroll needs. A quote must be requested.
- Active Users:Thousands of businesses use PrimePay for payroll and HR services.
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20) Instaff
- Instaff allows access to pay stubs, tax forms, and company documents online of Employees.
- It Automates payroll runs with automated calculations and direct deposit options.
- Time Tracking Integration allows businesses to track employee work hours and sync data directly with payroll.
- This Payroll Integration securely stores and shares payroll documents, contracts, and HR policies with employees.
- Customizable Permissions let administrators control access levels for different employees and departments with Instaff.
- Payroll Integration keeps employees aware of payroll updates, document uploads, and upcoming deadlines with notifications and alarms.
- Integration Payroll Systems connects with third-party payroll providers to ensure uninterrupted payroll processing.
- Mobile Accessibility allows employees and employers to access payroll and HR tools from any device.
Instaff Pricing and Plans
- Base Plan:$20/month for up to 20 employees + $1 per additional employee – Includes payroll document management and self-service access.
- Custom Plan:Pricing varies based on additional features and integrations.
- Active Users:Used by businesses of various sizes for payroll document management and employee self-service.
21) Buddy Punch
- Buddy Punch allows employees to punch in and out from any device with actual time updates.
- GPS and Location restrictions ensure employees clock in from authorized locations, reducing fraud time.
- Biometric and Facial Recognition prevent buddy punching by verifying employee identity at clock-in.
- Customizable Overtime Rules enable automatic overtime calculations based on company policies with Buddy Punch.
- This Integration helps managers create and assign shifts while tracking employee availability.
- Time Off Management upgrades PTO requests and approvals, keeping records of vacations and sick leave with Payroll Integration.
- Reporting and Analytics provide insights into work hours, overtime, and labor costs with Buddy Punch.
- Mobile Accessibility allows employees and managers to track time and schedules from anywhere.
Buddy Punch Pricing and Plans
- Standard Plan:$3.99 per user/month + $19 base fee – Includes time tracking, scheduling, and reports.
- Pro Plan:$4.99 per user/month + $19 base fee – Adds PTO tracking, GPS, and integrations.
- Enterprise Plan:Custom pricing – Includes API access, advanced features, and dedicated support.
- Active Users:Used by thousands of businesses across various industries for workforce management.
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Conclusion
QuickBooks payroll integrations simplify financial operations, ensuring authenticity and productivity. These integrations help businesses upgrade payroll, tax payments, Industry Regulations, boost productivity, and eliminate human error.
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FAQ – Top Payroll Software that Integrates with QuickBooks Online
1. Why should I integrate payroll software with QuickBooks?
Integrating payroll software with QuickBooks upgrades payroll processing reduces manual data entry and ensures accurate tax calculations. It also improves financial reporting and Industry regulations.
2. Can I use QuickBooks payroll software integration for contractors?
Yes, payroll software supports contractor payments, tax filings, and direct deposits.
3. How difficult to set up payroll with QuickBooks?
Most payroll software provides a simple setup process with a detailed road map. Some providers also present customer support to help with integration.
4. What are the costs of payroll software that integrates with QuickBooks Desktop?
Pricing differs by provider, with plans. Advanced features and benefits management may cost more.
5. How can APITech help with QuickBooks payroll integration?
APITech specializes in seamless QuickBooks payroll integration to enhance financial accuracy and efficiency. We provide expert API solutions for payroll automation, compliance, and reporting.
